GymPin Athlete Programme

Affiliate Programme Terms and Conditions

Version 1.0  |  Effective 19 August 2026

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Important: These Terms form a binding agreement between GymPin and each Affiliate. By applying to, joining or continuing to participate in the Programme, you confirm that you have read, understood and agree to these Terms.

1. About these Terms

These Affiliate Programme Terms and Conditions (the Terms) govern participation in the GymPin Athlete and Affiliate Programme (the Programme).

The Programme is operated by GYMPIN (UK) LTD, a company registered in England and Wales under company number 13075886, with registered office at 8 Suez Street, Warrington, England, WA1 1EG (GymPin, we, us or our).

The person or business accepted into the Programme is referred to as the Affiliate, you or your.

2. Eligibility and acceptance

  1. You must be at least 18 years old and legally able to enter into a binding agreement.
  2. You must provide accurate, complete and current information and promptly notify us of any change.
  3. Acceptance is at GymPin's discretion. We may reject, suspend or remove an applicant or Affiliate where we reasonably consider this necessary to protect GymPin, customers, the Programme or our commercial relationships.
  4. You must not participate through a false identity, impersonate another person or operate duplicate accounts without written approval.
  5. You are responsible for keeping your account, code and tracking link secure. You must notify us promptly of suspected misuse.

3. The Programme

Approved Affiliates receive a unique discount code and/or tracked link. Unless GymPin confirms otherwise in writing:

  • the Affiliate earns 10% commission on Net Qualifying Sales;
  • the Affiliate's audience receives 10% off eligible purchases;
  • link tracking lasts for up to 30 days, subject to browser, device, consent, cookie and platform limitations; and
  • commission is uncapped, but only validly tracked Net Qualifying Sales are payable.

Net Qualifying Sale means a completed, valid and non-fraudulent purchase attributed by GymPin's systems to your approved code or link, less VAT and other taxes, shipping, refunds, returns, cancellations, chargebacks, discounts, credits and any excluded products or amounts.

4. Attribution

  1. GymPin's records and tracking systems determine attribution, subject to correction of manifest errors.
  2. A sale may not track where cookies or consent are unavailable, a customer changes device or browser, another valid marketing source receives the final attribution, the code is not used correctly, or a third-party platform limits tracking.
  3. We do not guarantee that every click or sale will be attributed. Screenshots, messages or customer statements are not by themselves proof of attribution.
  4. Codes and links may not be transferred, reassigned or shared with another promoter for their use without written approval.

5. Commission approval and payment

  1. Commission remains pending until the relevant order has been paid, fulfilled and has passed our validation and reasonable returns, cancellation and fraud review.
  2. We may withhold, reverse or recover commission connected with refunds, returns, cancellations, chargebacks, fraud, misuse, self-referrals, duplicate orders, prohibited promotion, pricing errors or a breach of these Terms.
  3. Approved commission is normally processed monthly using the payment method specified by GymPin. Processing dates are estimates and may reasonably change for validation, technical, compliance or banking reasons.
  4. You must provide any payment, identity, tax or invoicing information reasonably required. We may withhold payment until that information is complete and verified.
  5. Bank, currency conversion, platform or intermediary charges charged to you are your responsibility.
  6. GymPin may set off against commission any amount you owe us arising from the Programme, including overpayments and commission later found not to be valid.
  7. You must raise a commission query within 60 days of the relevant statement or payment date. We will review genuine queries reasonably and in good faith.

6. Programme levels and benefits

Bronze

Bronze is the standard entry level and includes the standard commission rate, audience code and tracked link.

Silver

Affiliates who achieve at least £1,500 in attributed Net Qualifying Sales during a rolling 90-day period may qualify for Silver benefits, which may include selected free GymPin products and early access to releases.

Gold

Gold is invitation-only. Gold may include product collaboration, wider promotion and a fixed monthly retainer. Any retainer, deliverables, approval rights, usage rights and payment conditions must be set out in a separate written agreement signed or expressly accepted by GymPin. Gold status, by itself, does not create an entitlement to a retainer.

Levels are normally reviewed monthly using the previous 90 days. Qualification, benefits, product availability and continuation remain subject to these Terms, performance quality, compliance and GymPin's reasonable commercial assessment. We may move an Affiliate between levels, pause benefits or change level criteria on reasonable notice.

7. Free and loaned products

  1. Free or loaned products are subject to written approval, availability and any product-specific conditions.
  2. Products have no cash alternative and may not be exchanged, resold or used as competition prizes without written approval.
  3. Where a product is loaned, it remains GymPin property and must be kept safe and returned promptly on request in reasonable condition, allowing for agreed use.
  4. You are responsible for any personal tax or reporting obligation arising from products, commission, retainers or other benefits.

8. Advertising disclosure and legal compliance

  1. You must comply with all laws, regulations, platform rules and advertising codes that apply to your content and audience, including the CAP Code and applicable ASA and CMA guidance.
  2. Affiliate content must be obviously identifiable as advertising. Use a prominent label such as "Ad" or "Advert" at the beginning of the post, story, reel, video, article or other communication. The disclosure must be clear before a customer clicks or engages.
  3. Do not rely only on "affiliate", "gifted", "spon", "collab", a discount code, a profile biography, a platform tool or a disclosure hidden among hashtags.
  4. You must clearly disclose free products, payments, retainers, commission and any other material relationship with GymPin.
  5. You must not make false, exaggerated, unsubstantiated or misleading claims, including claims about performance, safety, compatibility, availability, price, savings, delivery, results or endorsements.
  6. You must use current GymPin product information and promptly correct or remove content when requested for a legal, safety, accuracy or brand reason.

9. Product safety and responsible content

  1. You must show GymPin products being used responsibly, as intended and in accordance with product instructions, warnings and equipment manufacturer limits.
  2. You must not encourage unsafe loading, misuse, modification, reckless behaviour or use without a gym or equipment owner's permission.
  3. You must not state or imply that GymPin guarantees a training, health or performance outcome.
  4. You are responsible for your own training environment, filming activity and compliance with gym, venue, music, image and third-party rights.

10. Prohibited promotion

Unless GymPin gives prior written approval, you must not:

  • buy search, social or other paid advertising using "GymPin", our product names, trade marks, misspellings or confusingly similar terms;
  • register or use domains, social handles, account names, apps or pages that impersonate GymPin or imply they are official;
  • place codes or links on coupon, cashback, deal, browser-extension, toolbar or code-injection services;
  • use cookie stuffing, forced clicks, pop-ups, redirects, adware, bots, automated traffic, misleading links or any other artificial attribution method;
  • make self-referrals or generate commission from purchases by you, your household, a connected business or another Affiliate acting for you;
  • send unsolicited email, SMS or direct messages, or use personal data without a lawful basis and all required consent;
  • bid against, undercut or misrepresent an official GymPin offer, price or discount;
  • publish confidential information, unreleased product information or private communications;
  • promote GymPin alongside unlawful, hateful, discriminatory, sexually explicit, violent, dangerous, defamatory or brand-damaging content; or
  • make commitments, warranties or representations on GymPin's behalf.

11. GymPin brand and intellectual property

  1. GymPin owns or licenses its names, trade marks, logos, product designs, photographs, video, copy and other brand materials.
  2. While you remain approved, we grant you a limited, revocable, non-exclusive, non-transferable licence to use current, approved brand materials solely to promote GymPin under these Terms.
  3. You must use the complete official GymPin logo supplied by us. You must not redraw, separate, recolour, distort, animate or alter it, or use the standalone "G" unless we approve that use in writing.
  4. You must not claim ownership of GymPin intellectual property, register it, use it in business names or create confusingly similar branding.
  5. You must stop using GymPin materials and remove them from content under your control promptly following request, suspension or termination.

12. Content supplied by the Affiliate

  1. You retain ownership of original content you create, subject to GymPin's rights in its brand and products.
  2. You grant GymPin and its group companies a worldwide, royalty-free, non-exclusive licence to host, reproduce, edit for format or length, publish, repost, distribute and promote Programme content that tags, mentions or is supplied to GymPin, across GymPin-owned websites, email, organic social and retail presentations.
  3. The licence continues during your participation and for 24 months afterwards. Content already incorporated into published historical posts, campaign records or archived material need not be deleted.
  4. Paid advertising, packaging, broadcast use or a substantial product collaboration requires separate approval unless separately agreed in writing.
  5. You confirm that you created the content or have all permissions required for people, music, locations, footage and other third-party material. You must tell us immediately if a rights issue arises.

13. Independent status and tax

  1. The Programme does not create a partnership, joint venture, agency, franchise, employment relationship or authority to bind GymPin.
  2. You participate as an independent person or business, decide whether and how to create content, provide your own equipment and bear your own costs, subject to these Terms and any separately agreed deliverables.
  3. You are responsible for declaring and paying all tax, National Insurance, VAT and other liabilities relating to commission, products, retainers or benefits.
  4. Nothing in these Terms overrides any status or right that applies as a matter of law. Where a separate arrangement changes the true working relationship, GymPin may require separate terms and status checks.

14. Confidentiality

You must keep confidential all non-public information received through the Programme, including unreleased products, pricing plans, campaign information, sales data, customer information, access credentials and private communications. You may use it only for approved Programme activity and must protect it with reasonable care. This clause continues after the Programme ends.

15. Data protection

Each party must comply with applicable data protection and electronic marketing law. You must not collect or process customer personal data on GymPin's behalf unless we have expressly authorised it in writing and appropriate terms are in place. GymPin processes Affiliate information in accordance with our Privacy Policy.

16. Monitoring and records

GymPin may reasonably monitor publicly available Affiliate content and Programme activity for compliance, attribution, fraud prevention and brand protection. You must provide relevant evidence or records reasonably requested in connection with a compliance or commission review.

17. Suspension and termination

  1. Either party may end participation at any time by written notice.
  2. GymPin may suspend codes, links, benefits or payments while investigating suspected breach, fraud, legal risk, safety risk or brand harm.
  3. GymPin may terminate immediately for a material or repeated breach, dishonest conduct, artificial attribution, unlawful promotion, unsafe content, confidentiality breach, infringement, reputational harm or failure to cooperate with a reasonable investigation.
  4. On termination, you must stop presenting yourself as a GymPin Affiliate and stop using codes, links and brand materials.
  5. Valid commission approved before termination remains payable in the ordinary cycle, except where it is withheld, reversed or set off under these Terms. No commission accrues after the code or link is disabled.
  6. Clauses intended by their nature to continue, including confidentiality, intellectual property, content licensing, tax, liability, indemnity and governing law, survive termination.

18. Indemnity

You will reimburse GymPin for reasonable losses, liabilities, damages, costs and third-party claims arising from your material breach of these Terms, unlawful or misleading content, infringement of third-party rights, misuse of personal data, or unauthorised representation made on GymPin's behalf. This does not apply to the extent the loss was caused by GymPin's own breach or negligence.

19. Liability

  1. Nothing excludes or limits liability where it cannot lawfully be excluded or limited, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.
  2. Subject to the previous paragraph, GymPin is not liable for indirect or consequential loss, loss of profit, revenue, opportunity, anticipated savings, goodwill or data arising from the Programme.
  3. GymPin does not guarantee uninterrupted tracking, any volume of traffic or sales, continued acceptance, a particular level, product benefit, collaboration or income.
  4. Subject to the first paragraph, GymPin's total aggregate liability arising from the Programme is limited to the commission paid or payable to you during the 12 months immediately before the event giving rise to the claim.

20. Changes to the Programme or these Terms

We may change the Programme, commission rules, benefits or these Terms for legal, regulatory, technical, fraud-prevention or commercial reasons. We will give reasonable notice of material changes where practicable. Changes apply from the stated effective date and do not retrospectively remove commission already approved. Continuing to participate after that date constitutes acceptance of the updated Terms. If you do not agree, you must stop participating.

21. General

  1. These Terms, together with any expressly incorporated written Programme terms, form the entire agreement about participation and replace earlier discussions or statements on that subject.
  2. If a separate signed agreement conflicts with these Terms, the separate agreement takes priority only for the subject it expressly covers.
  3. GymPin's failure or delay in enforcing a right is not a waiver.
  4. If part of these Terms is unlawful or unenforceable, it will be modified to the minimum extent necessary or removed, and the remainder will continue.
  5. You may not assign or transfer your rights or obligations without GymPin's prior written approval. GymPin may assign these Terms as part of a genuine business transfer or group reorganisation.
  6. A person who is not a party to these Terms has no right to enforce them under the Contracts (Rights of Third Parties) Act 1999.
  7. Notices may be sent by email to the most recent address supplied by the receiving party.

22. Governing law and disputes

These Terms and any non-contractual obligations arising from them are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction, except where mandatory law requires otherwise. Before starting proceedings, the parties will first try in good faith to resolve the dispute by written discussion.

23. Contact

Questions about the Programme or these Terms should be sent to hello@gym-pin.co.uk.

GYMPIN (UK) LTD  |  Company number 13075886  |  8 Suez Street, Warrington, England, WA1 1EG

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